Media advisory 1 - 2002 Fall Meeting

August 21, 2002

Contents of this message

1. General information
2. Hotel information
3. Airline information
4. Sponsor
5. Press facilities
6. Press registration
7. AGU 2002 Fall Meeting Press Registration Form


1. General information

Venue: The 2002 Fall Meeting of the American Geophysical Union takes place Friday morning through Tuesday afternoon, December 6 to 10, at the Moscone Convention Center, 747 Howard Street, San Francisco, California 94103.

Pre-registration: As usual, we expect over 9,000 scientists to participate, along with more than 100 science writers and public information officers. Media representatives and PIOs are encouraged to register in advance, using the form at the end of this message. Those who do will avoid waiting on line to receive press credentials at the meeting and can receive an advance copy of the abstracts.

You may also register onsite in the Press Room (not at the main registration windows). Please see Part 6 below for eligibility requirements.

Abstracts: Press pre-registrants may receive, while supplies last, the Abstract volume in book or CD-ROM form by mail or express service. This will help you plan ahead to navigate through the estimated 7,000 oral and poster presentations in the 260 planned sessions at the meeting. Others will receive their copy of the Abstracts, and everyone will receive the Program Book, upon check-in at the Press Room, where on-site press registration is also possible. Note: the Abstract book and CD-ROM will be available in mid-November. Abstracts, which are still being received, will also be viewable on the AGU web site; a subsequent advisory will provide the URL, once it is established.

In addition to saving and reviewing this advisory, please consult the AGU web site for general information about the meeting and San Francisco: This site will be frequently updated.

2. Hotel information

AGU has negotiated special rates at 15 San Francisco hotels for those attending Fall Meeting, including press. Rates for singles/doubles range from $87 to $173 per night, plus tax.

The list of meeting hotels, with photos, a list of their facilities, their rates, and a map, may be seen at
The distance of these hotels from the Moscone Center ranges from one block to two miles; free shuttle service is provided for the more distant hotels. You are urged to book your hotel room early in order to secure the location or price range you prefer. Changes or cancellations may be made without charge up to 72 hours in advance of your planned arrival. The deadline for registration at meeting rates is November 5.

To receive the specially negotiated AGU Fall Meeting rates, you must book your hotel room in one of the following ways only:
* Online:
* Phone (from U.S. and Canada): 800-450-5185
* Phone (from rest of world): +1-415-972-2261
(Phone hours: 6:00 a.m. to 6:00 p.m., PDT/PST)
* Fax (using form from above Web site): +1-415-979-2260
* Mail (using form from above Web site):
AGU 2002 Fall Meeting Housing
c/o CMR
33 New Montgomery, Suite 1420

San Francisco, CA 94105, USA

3. Airline information

United Airlines is offering Fall Meeting attendees 10-15% discounts off their lowest published fares for tickets purchased at least 60 days in advance, and 5-10% after that. To receive these rates, you must call United Convention sales at 1-800-521-4041, between 7:00 A.M. and 12:00 Midnight EDT/EST, giving Meeting ID # 549TP.

4. Sponsor

The American Geophysical Union (AGU) is a society of over 41,000 members in 115 countries with the purpose of advancing progress in the earth, atmospheric, oceanic, hydrologic, space, and planetary sciences. AGU is dedicated to fostering high-quality scientific research, disseminating the results of that research both to the scientific community and the general public, enhancing educational opportunities in science, and encouraging international cooperation in geophysics.

5. Press facilities

A Press Room and Briefing Room will be available. A subsequent advisory will provide room numbers for these facilities and phone and fax numbers for the Press Room.

Press Room hours of operation:
December 6-10: 7:30 a.m. to at least 5:00 p.m., PST (1530-0100 UCT), daily

Press Room facilities:
* Telephones, at least 10 lines for voice calls or modem connections (no charge for business calls)
* Fax machine
* Copier
* Computer with Internet access
* Press releases relevant to the meeting
* Message board
* Continental breakfast and lunch provided daily

The Briefing Room will be the site of press conferences and can be used at other times for individual interviews and live feeds. A mult box for recording sound from the head table microphones will be located at the rear of the room. Press conferences pertaining to newsworthy sessions will be developed and will be the subject of subsequent advisories, starting in October.

6. Press Registration

Press registrants receive a badge that provides access to any of the scientific sessions of the meeting, as well as to the Press Room and Briefing Room. No one will be admitted without a valid badge. A press registration form will be found at the end of this message.

Eligibility for press registration is limited to the following persons:

* Working press employed by bona fide news media: must present a press card, business card, or letter of introduction from an editor of the publication.
* Freelance science writers: must present a current membership card from NASW, NCSWA (or other regional affiliate of NASW), CSWA, ISWA, or SEJ, or evidence of by-lined work pertaining to science intended for the general public and published in 2001 or 2002.
* Public information officers of scientific societies, educational institutions, and government agencies: must present a business card.

Note: Representatives of publishing houses, for-profit corporations, and the business side of news media must pre-register through the AGU web site or register at the main registration desk at the meeting and pay the appropriate fees.

7. Press Registration Form

An online version of this form is available at

A formatted, printable copy of the form found below is also available as a stand-alone file at

Alternatively, the version below may be copied and returned (please, do not send back this entire media advisory!) to Harvey Leifert by email or by fax (202-328-0566).

Once the Abstracts are available in CD-ROM and/or book form, and while supplies last, they will be sent to registrants, upon request, below. (Others will receive a copy in the Press Room.)

The press pre-registration deadline is Friday, November 29, 2002. The form must be received at AGU by that date for your badge to be available upon arrival, avoiding delay. You may, of course, also register in the Press Room.

Fax to:
  Harvey Leifert +1 (202) 328-0566

Mail to:
  Harvey Leifert
   2000 Florida Avenue N.W.
  Washington, DC 20009, USA

Or, take the completed form to Fall Meeting Press Room.

*** 2002 Fall Meeting Press Registration Form ***

Name (to be printed on badge):

Media or organizational affiliation:

Mailing Address:

Email Address:
If freelancer: Check below one basis of your eligibility below and bring relevant proof to meeting.
      _____ Member of NASW
      _____ Regional affiliate of NASW
      _____ CSWA
      _____ ISWA
      _____ SEJ
      _____ Letter from recognized publication assigning you to cover this meeting
      _____ Evidence of bylined science story published in 2001 or 2002
Indicate preference for book or CD-ROM version (Check one box below)
      ____ I prefer a CD-ROM in advance of the meeting.
      ____ I prefer a bound volume in advance of the meeting.
How shall we send the abstracts?
      ____ Send Abstracts to me at the above address by USPS.
      ____ Send Abstracts to me at the above address (no P.O. Boxes!) via express service
      ____ Do not send Abstracts in advance; hold for me in the Press Room.

Name of express service (e.g. FedEx, UPS, etc.):
Class of service (e.g. next day, 2nd day, etc.):
My Account Number:

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