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AGU Fall Meeting: Abstracts and sessions now online; book hotels by Nov. 16

October 12, 2016

WASHINGTON, DC -- Discover the latest Earth and space science news at the 49th annual AGU Fall Meeting this December, when about 24,000 attendees from around the globe are expected to assemble for the largest worldwide conference in the Earth and space sciences. This year, the meeting runs from Monday through Friday, Dec. 12-16, 2016 at the Moscone Center, 747 Howard St., San Francisco, California.

Included in this advisory:
  1. Abstracts and sessions now online and searchable
  2. Press registration information
  3. Hotel information
  4. Virtual Press Room


For more information about the AGU Fall Meeting, including U.S. visa regulations for international attendees, please see Media Advisory 1 or visit the Fall Meeting Media Center.

1. Abstracts and sessions now online and searchable

All of the 1,700-plus sessions and nearly 23,000 abstracts for the 2016 Fall Meeting have been posted in the Scientific Program on the AGU Fall Meeting website.

The full scientific program is now searchable online. To search, click on the search button at the top, right-hand corner of the online program. Click on "Advanced Search" to search by session, paper or person. To browse sessions by AGU's scientific sections and focus groups (e.g. Atmospheric Sciences, Planetary Sciences, etc.), click on the Section/Focus Group link on the left-hand side of the search engine. "Union" sessions offer the most interdisciplinary presentations.

AGU On-Demand provides online access to live streaming and recorded content from the meeting, including lectures and oral presentations. Click here for a full list of AGU On-Demand sessions. E-posters (electronic versions of Fall Meeting posters) will also be available online.

Registration for access to AGU On-Demand is required, but free. For more information, email AGUOnDemand@agu.org.

AGU will distribute at the meeting a book with a Fall Meeting schedule including session titles and times, an author index, maps, floor plans, listings of town hall meetings and activities/events, and other information. Members of the news media can pick up copies in the Press Room (Moscone West, Room 3001A); the book does not include abstract information. AGU will also distribute daily a newspaper-style print listing of all presentations for each day, including abstract titles.

NOTE: Audio recording, photography or video recording is not allowed in scientific sessions or in poster halls.

2. Press registration information

Online press registration for the Fall Meeting is now open. Please pre-register to expedite the on-site badge pick-up process.

The AGU Press Office provides complimentary press registration to members of the media for the express purpose of gathering news and information to produce media coverage of AGU meetings. Press registrants receive, at no charge, a badge that provides access to all scientific sessions, the press room and the press conference room. For eligibility requirements, please visit the Press Registration Eligibility Requirements page.

Registrations are approved at the discretion of the AGU press office and approval may take up to 5 business days. However, it is not required to wait for press registration approval before booking a hotel room, nor is it required to book a hotel room when registering to attend the meeting. Hotels sell out quickly and AGU encourages members of the media to book hotel rooms as soon as possible to take advantage of preferential rates. Please see #3 below for more information about hotel reservations.

Eligible members of the press may also register on-site at the meeting. The on-site registration location, badge pick-up location, and Press Room, Press Conference Room, and Quiet Rooms locations will be included in a future advisory.

Check the online Who's Coming list of journalists and press officers who have registered for the meeting. This list is updated regularly.

NOTE: Some events and activities, including but not limited to invitation-only events and communications workshops, are not open to press badge holders.

3. Hotel reservation deadline - Nov. 16

Hotel reservations are accessible via the online Fall Meeting housing page. It is not required to wait for press registration approval before booking a hotel room, nor is it required to book a hotel room when registering to attend the meeting. The deadline to book a hotel room in order receive the special AGU room rate is Wednesday, November 16.

About 24,000 scientists, journalists, educators, and students are expected to attend this year's meeting and hotels sell out quickly. Please consider booking a hotel room now to take advantage of the preferential rates. The special AGU room rates are subject to availability after the Nov. 16 deadline.

Please visit the Fall Meeting housing page to see a list of hotels offering the special AGU room rate, as well as their locations.

Note: AGU will not be offering shuttle service to/from the Moscone Center.

4. Virtual Press Room launches next month

For journalists: Journalists covering the Fall Meeting will find many resources online in the Virtual Press Room: Press releases, press conference materials (including PowerPoint presentations, images, videos, scientific papers, and more, as available) and other information. Videos of press conferences will be added to the Virtual Press Room during the meeting for easy online access.

For public information officers: PIOs will be able to share press releases online in the Virtual Press Room by directly uploading press releases and other supplemental materials to the site. Instructions on uploading materials to the Virtual Press Room will be included in a future advisory. For more information, e-mail news@agu.org.

The Virtual Press Room will launch in the Media Center of the Fall Meeting website next month.

AGU also plans to provide a new online tool in the Media Center where reporters can find and request interviews with scientific experts at the meeting. More information about this tool, and how PIOs can participate, will be included in a future advisory.
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The American Geophysical Union is dedicated to advancing the Earth and space sciences for the benefit of humanity through its scholarly publications, conferences, and outreach programs. AGU is a not-for-profit, professional, scientific organization representing more than 60,000 members in 139 countries. Join the conversation on Facebook, Twitter, YouTube, and our other social media channels.

This media advisory is also available online at: https://news.agu.org/press-release/agu-fall-meeting-abstracts-and-sessions-now-online-book-hotels-by-16-november/

American Geophysical Union

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